Breach Notification Policy

Extremely Important Disclaimer: This document is a high-level template for discussion purposes ONLY. It is NOT legal advice and is insufficient for HIPAA compliance on its own. You MUST work with qualified legal and compliance professionals to create an official policy that meets all legal requirements for your specific situation.

Effective Date: June 7, 2025

1. Purpose

This policy outlines the procedures that Virio Lift will follow in the event of a data breach involving sensitive, protected, or confidential information, including Protected Health Information (PHI). Our goal is to ensure timely and effective notification to affected parties and regulatory bodies as required by law.

2. Scope

This policy applies to all systems, networks, and data managed by Virio Lift and to all employees and contractors.

3. Incident Response Plan

Upon discovery of a potential data breach, Virio Lift will immediately activate its Incident Response Team to:

Investigate the incident to determine the nature and scope of the breach.
Take immediate steps to contain the breach and prevent further unauthorized access.
Assess the types of data involved and the individuals affected.
Preserve forensic evidence.

4. Notification Procedures

If the investigation confirms that a breach of PHI has occurred, Virio Lift will provide notification without unreasonable delay and in no case later than 60 calendar days after discovery of the breach.

Notification to Individuals: We will notify affected individuals in writing by email. The notification will include a brief description of the breach, the types of information involved, steps individuals should take to protect themselves, and what Virio Lift is doing to mitigate the harm.
Notification to the Secretary of Health and Human Services (HHS): Breaches will be reported to the HHS as required by HIPAA regulations.